Feeling overwhelmed by your child's upcoming birthday? You're not alone. The secret to a stress-free party isn't spending more money—it's having a plan. We've broken down the entire process into a manageable 4-week timeline.

14 Weeks Before: The Big Picture

This week is all about high-level decisions. Don't worry about the small details yet; just get the framework in place.

Pick a Date & Time: Check with key family members and best friends first to ensure they can make it.
Choose a Theme: Ask your child! Whether it's "Dinosaurs" or "Unicorns," a theme makes all other decisions easier.
Set a Budget: Determine how much you're willing to spend total.
Draft the Guest List: Remember the "Age + 1" rule for toddlers.

Need help setting that budget? Use our free calculator to estimate costs.

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23 Weeks Before: Lock It In

Now that you have the basics, it's time to let people know and start the creative planning.

Send Invitations: Digital invites are great for easy RSVP tracking.
Plan the Menu: Will it be pizza? Finger foods? Cake and ice cream only?
Plan Activities: Decide on 2-3 main games or activities. Keep it simple.
Book Entertainment (Optional): If you're hiring a magician or renting a bounce house, do it now.

32 Weeks Before: Shop & Prep

Time to get shopping! Buying things now prevents last-minute panic runs to the store.

Buy Non-Perishables: Plates, napkins, cups, and decorations.
Order the Cake: If you're buying from a bakery, place your order. If baking, buy ingredients.
Plan Goodie Bags: Buy the favors and bags, but you don't need to assemble them yet.
Ask for Help: Recruit a friend or family member to help take photos or manage food on the big day.

Starting to get RSVPs? Log them in our Guest List Manager so you don't lose track.

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41 Week Before: Final Countdown

The home stretch! This week is about confirming details and getting organized.

Follow Up on RSVPs: Contact anyone who hasn't responded so you can get a final headcount.
Create a Playlist: Music sets the mood. Make a 2-hour playlist of kid-friendly hits.
Assemble Goodie Bags: Get this done while watching TV in the evening.
Charge Batteries: Make sure your camera or phone is ready to capture memories.

★1 Day Before: The Setup

Bake the cake (if homemade).
Pick up balloons.
Set up decorations.
Clean the party area (don't worry about the rest of the house!).

Your Personal Party Planner is Ready

Why try to keep all this in your head? Use OnePageParty to track every single task, shopping item, and guest RSVP in one place. It's free, no login required.

Ready to start planning? Use our all-in-one free party planner to organize everything in minutes.

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The Ultimate Birthday Party Timeline: A Stress-Free 4-Week Checklist